Construction document management software
Secure document storage and management
Knowify’s cloud based document management software helps you create, store, and manage every construction project document your team and clients need.
Never lose important project documents
Knowify helps prevent the headaches that come from keeping track of project documents and managing access with your team.
- Keep your documents stored in one, easy-to-access, cloud-based location.
- Access job site photos, contracts, invoices, and any other project documents you need wherever you have an internet connection.
Find what you need, when you need it
Knowify solves a common problem — paperwork adds up quickly, and you don’t have time to dig through old files to find the approved change order, invoice or RFI you need.
- Knowify automatically connects all of your documents, photos, proposals, and contracts to the project they are tied to.
- Quickly reference job-site photos and documents to answer questions, and easily locate approved change orders, invoices, and bills for clean record bookkeeping.
- Knowify gives you the power to upload additional documents like project plans, specs sheets, etc. and associate them with a specific project.
Keep your clients informed with shareable documents
Answer questions, prevent problems, and avoid delays by sharing key project documents between clients and construction teams.
- Accelerate the job-site-to-office feedback loop with easy document sharing.
- Send photos, invoices, and anything else your team needs directly to their phones, so they can manage client communications on-site.
“Before Knowify, my desk was a paper-covered nightmare. Now I’m able to just keep it all there in one place.”
Jolyn C.
Source: Capterra
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FAQs
What is a document management system in construction?
A document management system in construction is a digital platform or software designed to organize, store, retrieve, and manage project-related documents and information throughout the construction project lifecycle. It provides a centralized and collaborative environment for project teams to create, edit, share, and track various documents, ensuring efficient communication and document control.
What is construction document management software?
Construction document management software is a digital solution designed to manage and organize project documents, drawings, and other important files throughout the construction project lifecycle. This software provides a centralized platform for storing, tracking, and managing all construction documents, ensuring that project teams have access to the most up-to-date information. By streamlining workflows and improving collaboration, construction document management software helps reduce errors and enhances overall project efficiency. It is an essential tool for construction companies looking to stay organized and competitive in the industry.
Why use software to manage and organize construction documents?
Construction project management software helps busy contractors stay organized with less effort than manual document management systems. Imagine that instead of keeping hardcopies in a filing cabinet, or trying to organize documents with Google Drive or some general purpose tool, you have a system designed specifically for the needs of contractors.
Documents are organized by project, they’re easily shareable with clients, you can manage access so your team and clients can only see what you want them to see, and everything is stored securely in the cloud. You never lose your files, so you can always find exactly what you need to answer a question, maintain compliance, avoid disputes, and keep detailed records.
What are the key features of construction document management software?
Construction document management software typically includes the following key features:
- Centralized Document Management: A single platform for storing, tracking, and managing all construction documents and drawings.
- Real-Time Collaboration: Project team members can collaborate, review, and approve documents in real-time, ensuring everyone has the latest information.
- Version Control: Automatic revision control ensures that all stakeholders have access to the most up-to-date information, preventing confusion over previous versions.
- Search and Retrieval: Advanced search and retrieval features enable project team members to quickly find and access project documents.
- Integration: Seamless integration with other construction tools and software, such as project management and estimating software, enhances overall project efficiency.
- Security: Robust security features, including permission levels and full audit trails, ensure that project documents are secure and protected.
These features collectively enhance the efficiency and accuracy of managing construction documents, making it easier for project teams to stay organized and productive.
How does document management software integrate with other construction business tools?
Construction document management software can be integrated with other construction tools and software, such as:
- Project Management Software: Enables project teams to manage project schedules, budgets, and resources effectively.
- Estimating Software: Allows estimators to create and manage estimates, and track changes to project scope seamlessly.
- Accounting Software: Facilitates the management of project finances, including invoicing and payment tracking, ensuring financial accuracy.
- Field Management Software: Provides field teams with access to and management of project documents, including drawings and specifications, directly on-site.
By integrating with these tools, construction document management software enhances the overall project management process, ensuring that all aspects of the project are aligned and efficiently managed.