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Construction invoicing software for trade contractors

Construction invoicing software

Invoicing designed for trade contractors

Easy, accurate invoicing that gets you paid faster and keeps your cash flow healthy.

An image showing part of Knowify's robust billing software for construction businesses

Create professional invoices quickly

Automated tools help you save time and generate accurate invoices based on your contract terms, work performed, and project costs.

Track payments efficiently

See amounts invoiced and received for individual projects, or manage AR across all projects in one place that syncs both ways in real-time with QuickBooks Online.

Get paid faster

Send invoices directly through Knowify, accept ACH or credit card via QuickBooks Payments, and send automated payment reminders for overdue invoices.

Stress-free construction invoicing, starting at $99/month

Ready to simplify your construction invoicing process? Schedule a personalized walkthrough of Knowify today.

Construction invoicing is the process of billing clients or customers for services, materials, and labor provided during construction projects. It involves creating and submitting invoices that detail the work completed, associated costs, and payment details.

A construction invoice typically includes project details, a breakdown of the work completed, costs associated with completing the work (labor, materials, equipment, subcontractors, etc.), retainage amount, and payment terms.

While there are standardized invoicing styles, like AIA billing, there’s a certain amount of flexibility in creating invoices for construction. The key is to invoice based on the terms of your contract, and be clear and transparent about what each invoice is for. This makes your clients comfortable and keeps the relationship healthy.

Contractors have many options when it comes to managing their billing process. They can do things manually with a word processor and a basic invoice template, pay for dedicated invoicing software, use their accounting software like QuickBooks Online, or use a tool like Knowify which is designed to help them with both project execution and financial management for their projects.

Invoicing is built into the Knowify workflow, which makes it fast and easy to create and send accurate invoices. Once you build your project budget and plan, and start working, Knowify will allow you to create invoices based on the work you’ve done in just a few clicks. You can send the invoices over email, where the client can sign and pay using ACH or their credit card. It doesn’t get easier.

While many general contractors across the construction industry rely on Knowify for progress billing and invoicing solutions, Knowify is specifically for trade contractors. Knowify is a complete service and construction project management software, intended for growing small businesses. While it lacks some of the specific features that large general contractors may be looking for in an project management solution, Knowify has advanced features and embedded workflows built for the trades, so you can approach each job with the confidence that you have the right tools at your disposal.

Yes. Knowify has a best-in-class integration with QuickBooks Payments, so you can accept credit card and ACH payments directly from invoices sent through Knowify. Customer taking too long to pay? Knowify allows you to set automatic payment reminders on your own terms.

Not at all. Knowify is software for contractors that want to manage their service work and projects in one platform, while better understanding their financials. Create and send professional estimates, schedule labor and equipment, track time and project costs, invoice and get paid, and ensure great client communication via Knowify’s customer portal, where your clients can see all outstanding invoices and payment status.

Knowify has an award-winning integration with QuickBooks Online and Intuit Enterprise Suite, so your team can work in either platform, and ensure your billing process is up-to-date and uninterrupted. A near-instant two-way sync means less time spent on data entry, fewer repetitive tasks, and real-time tracking of your financials in both platforms.

Manage purchase orders, expenses, vendor bills, and client invoices in either Knowify or QuickBooks Online, and see project profitability and other financials quickly update in both platforms. Integrate directly with QuickBooks Payroll and Payments for even more time saving features.

At this time, Knowify does not integrate with any other accounting software.

Absolutely. Knowify includes customizable invoice templates on every subscription tier, so you get professional looking invoices that capture the look and feel your business wants. Knowify customers can schedule time with their dedicated customer success manager to walk through all the customizable templates available on their plan, including change orders, estimates, and invoices.

Yes, when creating a new project in Knowify, you’ll have the option to choose from the following contract types, depending on your subscription tier:

  • Fixed-price
  • Fixed-price with AIA invoicing
  • Cost Plus/Time & Materials
  • Unit-based invoicing
  • Maintenance contracts

Each of the contract types above have implications throughout the project lifecycle, from sending estimates through collecting payment. Knowify automatically adjusts your invoices to fit the payment process your contract requires, so you can spend less time formatting and doing math, and more time collecting from your customers. For applicable formats, Knowify will automatically factor change orders into your invoicing schedule, so you don’t have to worry about over or under-billing.

Construction companies can set automatic payment reminders on invoices sent through Knowify. Users can choose to send a reminder automatically every ‘x’ days after the invoice due date has passed. Overdue invoices are marked clearly the invoice management center, so you can quickly go in and see which customers have yet to pay. Payments reminders are a great way to keep cash flow healthy, and ensure projects stay on-time and on-budget.

For a complete overview of Knowify flexible pricing plans, and what’s included in each subscription tier, check out Knowify’s pricing page. Every Knowify plan includes unlimited estimates and invoices, the ability to accept payments, mobile device access, scheduling, expense tracking features, time tracking, and more. No matter which plan you choose, you’ll always be able to take advantage of Knowify’s world-class screen-share, chat, email, and phone support, at no extra charge.