Know which jobs are making you money while they’re still running. Knowify adds job costing, AIA billing, retainage, and WIP reporting to QuickBooks Online, and syncs both ways, so nobody types a bill or invoice in twice.
Keep your books in QuickBooks Online, and let Knowify track what each job costs, what you’ve billed, and what you’re still owed.
Bills, expenses, invoices, and payments get entered once and show up in both places. Nobody spends the end of the month retyping them.
+10% project margin over 5 years for the typical Knowify contractor
Track purchases, process bills, and send invoices all from a single platform that syncs with QuickBooks in real time.
Speed up billing and payment collections with automated invoicing and payment processing options. Improve cash flow so you can scale your business faster.
Monitor project expenses, manage budgets, and get real-time insights to help maintain profitability as projects evolve. Stay nimble and informed with up-to-the-minute financial insights and real-time WIP reporting.
Eliminate double entry and maintain accurate financial records across systems. Sync effortlessly with QuickBooks Online, Payroll, Time, & Payments for a complete suite of financial management tools.
Compare actual costs to budgets instantly, broken down by specific phases and cost categories. Knowify’s project management features help with time tracking, allow your team to track expenses, and give you visibility on equipment and subcontractor costs. Generate powerful job cost reports to see what project inputs are hurting your profitability.
Integrate Knowify with QuickBooks, Payroll, Payments, and Enterprise so your finances and operations are always in sync. No more double entry — just a single, accurate source of truth for every project and service job.
Knowify AI is the margin optimization engine for the trades. It learns from every estimate, job cost, change order, and invoice in your account, then recommends ways to make every job more profitable.
“I always wanted these insights, but my team didn’t have time to do the analysis. Now I get the insights I need, and my team can stay focused on their work.” – Luis Linares, Owner, Crane Monsters
Every plan includes invoicing, AIA pay apps, and the QuickBooks Online sync. Job costing and real-time WIP come with Advanced and Enterprise. Book a personalized walkthrough to see how it fits your business.
Construction accounting software tracks the money on each job: what it costs, what’s been billed, and what’s still owed. That covers job costing, progress billing and AIA pay apps, retainage, and WIP reporting. Knowify adds these tools to QuickBooks Online, which keeps the company’s books, and syncs the two so every cost and invoice is tied to the right job.
No, Knowify is not a replacement for QuickBooks Online. QuickBooks Online is the best construction accounting software on the market today – but only when you pair it up with industry-specific software like Knowify.
While QuickBooks on its own is great for standard accounting and monitoring the overall financial health of your business, it’s missing some key features needed in the construction industry – things like project management tools, job costing features, and construction-specific billing formats.
When you combine Knowify with QuickBooks Online, you stay organized at the job-level, and everyone on your team can get real-time visibility into financial performance.
Knowify’s integration with QBO is a real-time data sync for nearly everything project-related. The integration is designed to save time and reduce errors that often happen when teams manually transcribe data. This is accomplished in a few different ways:
There are certain activities that we strongly recommend doing in either Knowify or QuickBooks Online. For the most part however, you’re free to work wherever you and your team are most comfortable. Below is a quick summary of our suggestions:
QuickBooks Online
Manage all of your standard accounting in QBO. Any financial reports that are not job-specific, cash flow reporting, tax prep, and managing your chart of accounts should all be handled in QuickBooks.
Knowify
Knowify is a complete solution for project management and service management, so any jobs your construction business takes on should be run here. Typically, we encourage users to manage their accounts payable and receivable within Knowify when they are project related. This ensures the least amount of work associating costs with the correct phase and category of a project, which is crucial for accurate job costing. Invoicing or progress billing should always be done through Knowify as well – Knowify has streamlined invoicing that automatically accounts for the project contract, change orders, and work performed. Team and project management tools like time tracking, assigning tasks, and job cost reporting should always be performed in Knowify.
Yes. Knowify’s real-time WIP report compares how far along each job is with how much has been billed, and flags the jobs that are overbilled or underbilled. Because costs and invoices sync with QuickBooks Online, the report always matches the books. WIP reporting comes with the Advanced and Enterprise plans.
Keep QuickBooks Online for your books, and move your spreadsheet work into construction software that syncs with it. Knowify takes over estimates and budgets, job costing, AIA pay apps, retainage, and WIP reporting, and keeps every cost and invoice in sync with QuickBooks. Job costing and WIP come with the Advanced and Enterprise plans.
Yes. Knowify’s AI Connector, on the Advanced and Enterprise plans, lets contractors ask Claude, ChatGPT, or another AI tool about their job costs, billing, and collections. The Knowify Assistant, a chat agent now in beta, shows what’s driving your margins and which jobs are losing money. It can also create a bill or adjust a budget right in the chat.
The best part of Knowify + QuickBooks online is how adaptable it is for your business. Construction-specific all-in-one platforms like Foundation software or Sage 300 are great tools, but they have some drawbacks compared to Knowify and QuickBooks – most notably their cost, ease of access for teams, and the ability to scale up or down your subscription type depending on the stage your business is at. QuickBooks offers fantastic accounting features on its own, and is enough for very small businesses, but as your small business grows you may start to need more complex, construction-specific tools to better manage jobs.
Knowify is designed specifically for trade contractors that are taking on a combination of construction projects and service jobs. It’s not specifically built for general contractors or homebuilders, although many general contractors do use Knowify to run their business every day. Features that are especially useful to trade contractors, like work-in-progress reporting, time tracking for full-time employees, and daily logs from the job site make Knowify + QuickBooks Online the best accounting software and project management combo for the trades.
