Unbeatable value. Bid, execute, and invoice for fixed-price and AIA jobs while managing your team.
Popular
Advanced
Everything in Core, plus powerful project management and job costing tools for greater control and visibility.
Enterprise
Everything in Advanced, plus unlimited users, inventory, and more. Built to streamline complex businesses.
Core
Unbeatable value. Bid, execute, and invoice for fixed-price and AIA jobs while managing your team.
1user
Service Pro
x
Popular
Advanced
Everything in Core, plus powerful project management and job costing tools for greater control and visibility.
1user
Service Pro
Enterprise
Everything in Advanced, plus unlimited users, inventory, and more. Built to streamline complex businesses.
Service Pro
Built for busy service departments. Improve ticket resolution and customer service with real-time dispatching, detailed equipment history, automated appointment reminders, payment processing, inventory management and more.
$99/month
$199/month
Compare plans and features
Core
Advanced
Enterprise
Core features
Onboarding sessions
The number of included one-on-one onboarding sessions. Need more? Just ask.
2
4
Unlimited
Award-winning support
Award-winning 100% U.S.-based support. Real people, ready to help you quickly via screenshare, phone call, email, or chat.
Standard
Standard
Priority
CRM
Keep your most important data organized and ready to use on jobs - customers, vendors, products, and employees all sync between Knowify and QuickBooks.
Yes
Yes
Yes
Mobile app
Empower you team in the field with the iOS or Android mobile app. Check schedules and assigned tasks, clock-in and out for the day, upload photos, record expenses, and much more.
Yes
Yes
Yes
Unlimited jobs
Take on as much work as you can handle - there's no limits and no additional fees for service jobs or projects in Knowify.
Yes
Yes
Yes
Custom branded documents
Our team will work with you to get you proposals, change orders, and invoices looking exactly how you want them to, at no additional cost.
Yes
Yes
Yes
Unlimited users included
No
No
Yes
Estimates, proposals, & contracts
Estimates & Proposals
Quickly build estimates for any pricing model, and send professional-looking proposals & legally binding contracts in minutes
Yes
Yes
Yes
Fixed-price contracts
Lump sum contracts billed on a % of completion or unit basis
Yes
Yes
Yes
Cost plus/T&M contracts
Contracts for time & materials jobs or jobs requiring custom pricing tools.
No
Yes
Yes
Subcontracts
Create subcontracts directly from your project plan, and email them to your subs.
No
Yes
Yes
Calculated cost templates
Make estimating for new jobs easier with cost templates that do all the math for you. Once you’ve built your template, just enter the units (e.g., square feet, yards) and Knowify instantly calculates estimated costs for labor, materials, equipment, subcontractors, and miscellaneous expenses.
No
Yes
Yes
Project management
Unlimited documents & photos
Unlimited storage to keep all your project and company documents organized in one simple system. Upload new documents and photos from the field or the office, and choose what your employees and clients can and can't see.
Yes
Yes
Yes
Scheduling
Drag-and-drop scheduling for your employees, subcontractors, & equipment. Quickly see availability across your projects and service work in one place, and see a real-time map view with pins representing each employee's last check-in. Employees can easily check their schedule using the Knowify mobile app.
Yes
Yes
Yes
Time tracking
Track employee and equipment time your way. Have employees clock in and out through the geofenced Knowify mobile app, let a foreman enter time for on-site staff, or input time manually from the web app. Review and approve all entries from one screen, then integrate directly with QuickBooks Payroll. However you record time, Knowify ensures your fully loaded labor costs are accurately tracked to the right project and phase.
Yes
Yes
Yes
Change orders
Protect your business and bottom line. Create and send change orders for e-signature, or log field-approved ones. Get instant notifications and see their effect on profitability. Knowify automatically applies them to the correct billing cycle, preventing over or under-billing.
Yes
Yes
Yes
Task management
Quickly assign tasks to one or more team members for each phase of a project, viewable from the web or mobile app. Set deadlines, include comments, and save your most common tasks for quick re-use.
Yes
Yes
Yes
Projects dashboard
See every project on one dashboard, where you can quickly see key information like status, projected profitability, WIP, and more. View projects as a list or in a kanban view, based on their stage in your project workflow.
Yes
Yes
Yes
Project budgets
Get the details right before you bid. Create a detailed phase-by-phase project plan, and calculate the costs, employees, equipment, and time needed for each stage of your project. Save your most used project plans and phases as templates, to be used as a starting point for future work.
No
Yes
Yes
Project planning & tracking
Build detailed phase-by-phase project plans with breakdowns for labor, materials, equipment, and subs. Schedule phases, set dependencies, assign work orders, and track progress by % or specific units—all in one place. Manage every aspect of your project against the initial plan, with costs and % of completion updating automatically as your team works.
No
Yes
Yes
Daily logs
Get daily, auto-generated summaries of jobsite activities, that include employees on-site, weather, safety incidents, project progress, photos, and more.
No
Yes
Yes
Work orders
Create work orders for any phase of a project, and share them with your team in the field via the Knowify mobile app or save them as shareable PDF docs.
No
Yes
Yes
Client portal
Provide next-level customer service with a branded portal showing project status, photos, change orders, invoice history, and more.
No
Yes
Yes
Custom workflows
Stay organized with customizable Kanban boards tailored to your business. Create multiple boards with up to ten stages each, matching your unique workflow—from initial contact to project completion—so you can easily track jobs at every stage.
No
Yes
Yes
RFIs & Submittals
Send or request RFIs and submittals in a system that automatically keeps track of status, communications, & revision history.
No
No
Yes
Invoicing & project finances
Progress billing
Manage progress billing effortlessly with a real-time QuickBooks sync. Knowify auto-configures invoices for your selected contract type, pulling items from your estimate or contract that you can then adjust. Whether billing time & materials, fixed price, or submitting an AIA pay app, adjustments take minutes. Track invoice and pay app statuses in real-time as payments update in Knowify or QuickBooks.
Yes
Yes
Yes
Purchases, bills, & expenses
The ultimate solution for keeping project financials organized. See every purchase order, vendor bill, and employee expense in one place with all relevant details - it doesn't matter if it was logged in QuickBooks or Knowify. A real-time 2-way sync means every incurred cost is reflected against your projects immediately, and you, your team, and your accountant can work wherever you're most comfortable
Yes
Yes
Yes
Accounts receivable management
See all your invoices and pay apps in one place, with clear visibility of what's been paid, what's overdue, and when your next invoice should be sent. Click into any invoice for specific details and history, and easily email or export.
Yes
Yes
Yes
AIA Pay Applications (G702 & G703)
Streamline the creation and sending of pay apps and AIA forms G702/G703 with an automated schedules of values, retainage tracking, and change order reconciliation. All you need to enter is percentage of completion and stored materials - Knowify does the rest.
Yes
Yes
Yes
Payment processing
Accept payments by ACH or Credit Card directly from invoices sent via Knowify when you connect to your free QuickBooks Payments account. Get paid up to 4x faster, with low, competitive rates.
Yes
Yes
Yes
Job costing
Get accurate job costs without disrupting your team. Knowify tracks work and automatically assigns expenses to the correct project, phase, and cost category—materials, labor, equipment, subcontractors, or misc. Whether it’s team clock-ins, purchase orders in Knowify, or vendor bills logged in QuickBooks Online, expenses and revenue stay up-to-date and organized.
No
Yes
Yes
Real-time WIP reporting
See your real-time work-in-progress calculation on any project, so you know whether you've over or under-billed, and can take corrective action.
No
Yes
Yes
Organization & Reporting
User permissions
Basic permissions control access to high-level transaction types like bills, invoices, and proposals.
Advanced permissions offer more granular controls, such as hiding costs while showing quantities, restricting labor rates and wages, and limiting visibility to relevant jobs only.
Basic
Basic
Advanced
Reporting
Basic Reporting
Stay informed with real-time dashboards and easily exportable reports for all your day-to-day operations.
Advanced Reporting
Take control of your data with a customizable report builder, or use pre-configured reports to analyze team, project, and financial performance in detail.
Basic
Basic
Advanced
Inventory management
Keep track of stored parts & material, whether they're in a warehouse, office, or truck. Allocate stored items to projects as they're used to stay on top of quantity-on-hand and properly track job costs. Transfer materials between locations in a few clicks, and view the full journey of any part or material over time - from the purchase order, to the warehouse, to the jobsite.
$
$
Included
Subcontractor management
Manage subcontractors and subcontracts with dedicated budgeting categories, easy creation of subcontracts, and real-time tracking of costs. Stay compliant with automatic tracking of licenses, insurance, and other documents, plus alerts for expirations. Generate detailed reports on subcontractor performance, billing, and compliance to keep projects organized and on track.
No
Yes
Yes
Equipment tracking
Keep your owned equipment organized by scheduling it to project phases and tracking availability. Assign usage costs to monitor project expenses and depreciation. Generate reports to evaluate efficiency and decide whether to rent or own.
No
No
Yes
Service Pro
Service jobs
Book, manage, and schedule one-time, recurring, or multi-day service jobs.
Yes
Yes
Yes
Dispatching and scheduling
View every tech’s availability at a glance and quickly add unassigned jobs onto their calendar. Assign a service tech to new jobs in just a click, and instantly share the details they need to get the job done right.
Yes
Yes
Yes
Service map
See a live map of all your active service jobs for a given day, and quickly route nearby techs to urgent jobs.
Yes
Yes
Yes
Service assets
Maintain a detailed service asset database with equipment specs, photos, and service history, while giving service techs mobile access to manuals, service notes, and repair records.
Yes
Yes
Yes
Maintenance agreements
Create and send maintenance contracts, then schedule and track recurring visits automatically.
Yes
Yes
Yes
Service portal
A professional, self-service portal where your customers can view job activity, documents, and invoices and make payments.
Yes
Yes
Yes
Inventory management
Keep track of stored parts & material, whether they're in a warehouse, office, or truck. Allocate stored items to projects as they're used to stay on top of quantity-on-hand and properly track job costs. Transfer materials between locations in a few clicks, and view the full journey of any part or material over time - from the purchase order, to the warehouse, to the jobsite.
Yes
Yes
Yes
Integrations
QuickBooks Online
The #1 QuickBooks integration in construction. Sync nearly everything both ways between Knowify and QuickBooks Online, including customers, vendors, purchases, expenses, invoices, time, and even projects for those on QuickBooks Online Plus or Advanced.
Yes
Yes
Yes
QuickBooks Time
Track time in Knowify or QuickBooks time, and see the same labor data in both platforms for easy job costing or payroll processing.
Yes
Yes
Yes
QuickBooks Online Payroll
Track and approve time in Knowify and sync directly with Timesheets in QuickBooks Online Payroll to make payday a breeze.
Yes
Yes
Yes
QuickBooks Payments
Accept payments by ACH or Credit Card directly from invoices sent via Knowify when you connect to your free QuickBooks Payments account. Get paid up to 4x faster, with low, competitive rates.
Yes
Yes
Yes
CompanyCam
Capture unlimited geo and time-stamped photos, annotate with notes, and create project timelines, galleries, and reports. Share photos directly with clients through invoices and documents in Knowify.
Yes
Yes
Yes
Zapier
Connect Knowify to thousands of apps with Zapier to automate workflows and save time. Sync data seamlessly between Knowify and your favorite tools, such as CRM systems, task managers, and communication apps, ensuring your projects and operations stay streamlined and efficient.
No
Yes
Yes
QuickBooks Desktop
QuickBooks Desktop Integration
Seamlessly connect Knowify with QuickBooks Desktop to keep your project and financial data in sync. Transfer invoices, vendor bills, and more between platforms, at the push of a button to ensure accurate job costing and streamlined bookkeeping for every project.
No
No
Yes
Intuit Enterprise Suite
Integrate Knowify with Intuit Enterprise Suite for seamless project and financial management across multiple companies. Sync job costs, invoices, and change orders while leveraging advanced features like custom fields and multi-company reporting to streamline operations and drive smarter decisions.
