Subcontractor management software

Implementing subcontractor management software offers numerous advantages for both general contractors and specialty contractors. Here are some key benefits:

• Improved Communication and Collaboration: Enhance the interaction between subcontractors, general contractors, and field teams, ensuring everyone is on the same page.
• Increased Efficiency and Productivity: Automated workflows and real-time data access streamline operations, reducing the time spent on manual tasks.
• Enhanced Compliance: Standardized processes and reporting help ensure adherence to safety protocols and regulations.
• Better Visibility: Daily reports and real-time data provide insights into job progress and subcontractor performance, allowing for timely adjustments.
• Reduced Errors: Centralized project information and automated workflows minimize the risk of miscommunication and mistakes.
• Improved Customer Satisfaction: Timely project completion and high-quality work lead to happier clients and repeat business.

Successfully implementing subcontractor management software requires careful planning and execution. Here are some steps to consider:

• Define Your Needs and Goals: Clearly outline what you aim to achieve with the software.
• Choose the Right Solution: Select a software that meets your specific requirements and integrates well with your existing systems. Some software is designed for general contractors, while other like Knowify are designed specifically for specialty contractors.
• Configure the Software: Tailor the software settings to fit your business processes.
• Train Your Team: Ensure that both your staff and subcontractors are well-versed in using the new software.
• Monitor and Adjust: Regularly evaluate the software’s performance and make necessary adjustments.

When integrating subcontractor management software with your existing systems, keep the following in mind:

• Seamless Integration: Ensure the software works smoothly with your accounting and project management systems.
• Automate Data Transfer: Reduce manual errors by automating data transfer between systems.
• Mobile Device Compatibility: Ensure the software is accessible on mobile devices for field teams and subcontractors.

To maximize the benefits of your subcontractor management software, follow these best practices:

• Establish Clear Communication Channels: Keep your field and office teams connected – maintain open lines of communication with subcontractors and field teams.
• Set Clear Expectations: Define performance standards and expectations for your subcontractors.
• Use Real-Time Data: Monitor project progress and subcontractor performance using real-time data.
• Automate Workflows and Reporting: Increase efficiency and reduce errors by automating these processes.
• Provide Regular Training: Offer ongoing training and support to subcontractors and field teams.
• Leverage Customer Stories: Use case studies and customer stories to demonstrate the value of the software to stakeholders.

By adhering to these best practices and utilizing subcontractor management software, you can enhance your subcontractor management processes, boost efficiency and productivity, and achieve better project outcomes.

Yes – you can easily track subcontracts using Knowify and handle all the billing and payments for your subs therein.

Not at all. Knowify is an industry-leading service work and construction management software, designed specifically for specialty contractors. Knowify allows you to manage all of your labor, projects, service work, and finances in one place, giving you complete control and visibility over all your business operations. With Knowify, you and your team can take projects from start to finish: create estimates and bids, schedule employees, equipment, and subcontractors, assign tasks and work orders, track labor and job costs, invoice clients, share a customer portal with client, and understand how everything is performing with a complete suite of reporting tools.

Yes – you can easily track subcontracts using Knowify and handle all the billing and payments for your subs therein.

Absolutely – with Knowify you’re able to track the outstanding balance of a contract with your subs at any time, since every expense and bill is automatically logged against the project budget.

Yes, adding change orders for your subcontractors in Knowify is simple. Once your subcontract is live in your project plan, it’s simple to log a change order and change the agreed upon amount.

Yes. Knowify also lets you see payments you’ve made to your sub against their subcontracts, and overlays that info over the project schedule. Are they billing for a 50% completion draw even though they only just got started? Your PMs and office management staff will have that information right at their fingertips.

At this time, subcontractors who want access to the Knowify mobile app or web app need to be added as paid users, and cannot be given guest access.

Tracking subcontractor compliance is an essential part of subcontractor management. Safety fixes often involve numerous phone calls, which can complicate and prolong the resolution process. Knowify lets you store all the documentation associated with a given subcontractor, including expiration dates. Additionally, you will be able to produce detailed reports on the documentation status, and Knowify will warn you when you are about to include a subcontractor in a project if they are missing compliance documentation.

Knowify works best for specialty contractors that have at least a few ‘self-performing’ contractors on their team. If you sub out the entirety of your work, Knowify may not be the best fit for you, as you cannot put out individual jobs or phases out to bid.

Knowify’s world-class customer success and support teams are standing by to offer you all the help you need. Reach us at support@knowify.com, or email your dedicated customer success manager directly.