Construction Accounting Software

Complete financial management for construction businesses

Knowify syncs seamlessly with QuickBooks to give contractors real-time financial data. Manage project costs, streamline progress billings, and maintain profitability with the best construction accounting software solution for trade contractors.

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An image showing Knowify's financial reports, which pull data from the project management and service management sections of the platform.

All-in-one-financial management

Track purchases, process bills, and send invoices all from a single platform that syncs with QuickBooks in real time.

An image showing Knowify's accounts payable section, where you can manage vendor bills and purchase orders

Get paid faster and accelerate cash flow

Speed up billing and payment collections with automated invoicing and payment processing options. Improve cash flow so you can scale your business faster.

An image showing an invoicing example in Knowify, with tracked progress, services listed by line item, and more.

Real-time cost control

Monitor project expenses, manage budgets, and get real-time insights to help maintain profitability as projects evolve. Stay nimble and informed with up-to-the-minute financial insights and real-time WIP reporting.

An image of Knowify's project profitability gauge for a single project. The image shows revenue and committed costs for the project, with change orders incorporated.

The strongest QuickBooks integration in the construction industry

Eliminate double entry and maintain accurate financial records across systems. Sync effortlessly with QuickBooks Online, Payroll, Time, & Payments for a complete suite of financial management tools.

An image showing the purchases section of Knowify, where purchase orders and employee expenses are managed

Manage purchasing business-wide

Easily create and track purchase orders, manage vendor relationships, and control project costs in real-time.

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An image showing a vendor bill in Knowify, with related purchase orders, costs, and details included.

Streamlined bill processing

Automate bill entry and approvals. Get detailed information to keep accounts payable organized, accurate, and always up to date.

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An invoice example in Knowify, for a brick wall construction project. Two line items with provided services are listed.

Flexible, powerful invoice management

Easily create invoices & pay apps, track retainage and schedule of values, send payment reminders, and track overdue balances for faster collections.

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An image showing Knowify's project management software, which allows you to manage multiple jobs and business divisions on one platform.

Powerful budgeting and job costing tools

Compare actual costs to budgets instantly, broken down by specific phases and cost categories. Knowify’s project management features help with time tracking, allow your team to track expenses, and give you visibility on equipment and subcontractor costs. Generate powerful job cost reports to see what project inputs are hurting your profitability.

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An image showing Knowify's revenue reporting, which includes a work-in-progress calculation without needing to run reports.

Understand your financial health & make profitable decisions

Make quick, informed decisions with flexible WIP reports, purchasing summaries, and profitability projections that help you control cash flow and grow faster.

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UK Electric

UK Electric is a family-owned electrical company based in Peoria, Arizona. Their services include commercial TI and maintenance, LED retrofits, full store retrofits and remodels for grocery stores, and more. They believe in keeping the customer first and providing great value, while ensuring the safety of all of their employees on the job site.

10% increase

in average profit margin
Saved 5 hours per week

on scheduling, and data entry process

View Case Study

The ultimate construction accounting software solution

Integrate Knowify with QuickBooks, Payroll, Payments, and Enterprise so your finances and operations are always in sync. No more double entry — just a single, accurate source of truth for every project and service job.

Integrate with QuickBooks Online

Connect Knowify to QuickBooks Online and automatically sync invoices, expenses, job costs, and much more. Say goodbye to manual data entry and ensure every project stays profitable with real-time, accurate financials.

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Integrate with QuickBooks Payroll

Track employee time in Knowify and sync it directly with timesheets in QuickBooks Online Payroll for fast and accurate processing.

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Get paid faster with QuickBooks Payments

Offer clients easy, secure ACH or credit card payment options right from your Knowify invoices. Speed up collections, steady your cash flow, and spend less time chasing checks.

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Integrate with Intuit Enterprise Suite

As your operation expands, Intuit Enterprise Suite is there to scale with you. Report on multiple businesses from one place, get AI-powered insights on how you’re tracking against profit targets, and seamlessly keep everything in sync with Knowify.

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Frequently asked questions

No, Knowify is not a replacement for QuickBooks Online. QuickBooks Online is the best construction accounting software on the market today – but only when you pair it up with industry-specific software like Knowify.

While QuickBooks on it’s own is great for standard accounting and monitoring the overall financial health of your business, it’s missing some key features needed in the construction industry – things like project management tools, job costing features, and construction-specific billing formats.

When you combine Knowify with QuickBooks Online, you stay organized at the job-level, and everyone on your team can get real-time visibility into financial performance.

Knowify’s integration with QBO is a real-time data sync for nearly everything project-related. The integration is designed to save time and reduce errors that often happen when teams manually transcribe data. This is accomplished in a few different ways:

Knowify is decentralized
Teams use Knowify at every step of a job, from first bid to final payment. This allows teams to collect data as they work – whether that’s tracking expenses, time tracking, or entering costs for purchased materials. With everyone from your labor in the field to your bookkeeper in the office using Knowify, your job-related financial data is always up-to-date, and doesn’t require a lot of manual data entry.
Work where you’re most comfortable
Knowify was designed from the ground-up to complement QuickBooks Online. For the folks on your team that are most comfortable working in QuickBooks, they can continue to do so without impeding your project managers and labor in the field. Similarly, you won’t need your project managers, estimators, or salespeople to log in to QuickBooks Online if they don’t want to. Everyone shares the same data (provided you give them the right permissions), and is able to work without delay.
The most powerful sync in the construction industry
Nearly all your job-related financial data syncs within seconds – for a full list of what syncs between platforms, check out the QuickBooks Online page here.

There are certain activities that we strongly recommend doing in either Knowify or QuickBooks Online. For the most part however, you’re free to work wherever you and your team are most comfortable. Below is a quick summary of our suggestions:

QuickBooks Online

Manage all of your standard accounting in QBO. Any financial reports that are not job-specific, cash flow reporting, tax prep, and managing your chart of accounts should all be handled in QuickBooks.

Knowify

Knowify is a complete solution for project management and service management, so any jobs your construction business takes on should be run here. Typically, we encourage users to manage their accounts payable and receivable within Knowify when they are project related. This ensures the least amount of work associating costs with the correct phase and category of a project, which is crucial for accurate job costing. Invoicing or progress billing should always be done through Knowify as well – Knowify has streamlined invoicing that automatically accounts for the project contract, change orders, and work performed. Team and project management tools like time tracking, assigning tasks, and job cost reporting should always be performed in Knowify.

The best part of Knowify + QuickBooks online is how adaptable it is for your business. Construction-specific all-in-one platforms like Foundation software or Sage 300 are great tools, but they have some drawbacks compared to Knowify and QuickBooks – most notably their cost, ease of access for teams, and the ability to scale up or down your subscription type depending on the stage your business is at. QuickBooks offers fantastic accounting features on its own, and is enough for very small businesses, but as your small business grows you may start to need more complex, construction-specific tools to better manage jobs.

Knowify is designed specifically for trade contractors that are taking on a combination of construction projects and service jobs. It’s not specifically built for general contractors or homebuilders, although many general contractors do use Knowify to run their business every day. Features that are especially useful to trade contractors, like work-in-progress reporting, time tracking for full-time employees, and daily logs from the job site make Knowify + QuickBooks Online the best accounting software and project management combo for the trades.