Run Your Excavation Business With Confidence
Knowify gives excavation contractors one system to manage every job from estimate to final payment — so you always know your costs, stay profitable, and spend less time on paperwork.
Schedule a Walkthrough See Knowify in action. No commitment, no pressure — just a conversation about your business.Sound Familiar?
You started your excavation company because you're good at the work — not because you love reconciling job costs at midnight.
But here you are — juggling estimates in Excel, tracking equipment hours on paper, and figuring out whether a job was profitable after it's already done. The generic software you tried can't handle your phases, your equipment costs, or your subs.
There's a better way to run this.
One Platform for Every Excavation Job
Knowify connects your estimates, project costs, crew time, equipment, and invoices in one system — so nothing falls through the cracks and you always know where you stand financially.
Know Your Numbers Before You Break Ground
Build detailed project budgets with labor, materials, equipment, and sub costs broken down by phase. Turn those budgets into professional proposals with your markup and projected profit visible in real time — then send them for e-signature without leaving the platform.
Track Job Costs as Work Happens — Not After
Knowify automatically logs labor hours, material purchases, equipment usage, and subcontractor invoices to the right job and phase as your team works. You see your actual costs vs. budget on one screen, in real time, so you can catch overruns before they eat your margin.
Get Your Evenings Back
Stop doing admin work at midnight. Knowify automates the busywork — from syncing costs to QuickBooks to generating invoices from your contract terms — so your office team handles less and your field crew doesn't have to do double entry.
Built for the Way Excavation Contractors Actually Work
Knowify isn't generic project management. It's financially-focused job management software built specifically for the trades — with the construction workflows you need to run your business.
Estimate Faster, Bid Smarter
Pull in items from your materials catalog or saved templates to build a detailed estimate in minutes. Knowify auto-calculates your costs and shows projected profitability as you adjust markup. When you're ready, turn that estimate into a branded, e-signable proposal with a few clicks.
See Every Dollar, on Every Job, in Real Time
As your crews log time, you create purchase orders, and your subs submit invoices — Knowify tracks it all against your budget automatically. See committed vs. actual costs by phase, with dedicated categories for labor, materials, equipment, and subcontractors.
Track What Your Iron Actually Costs You
Add your equipment to Knowify with hourly rates, schedule usage across jobs, and track costs automatically. When you're budgeting the next job, you'll know exactly what that excavator costs per hour — including insurance, fuel, and maintenance.
Accurate Hours From the Field, Without the Phone Calls
Your crews clock in and out from the Knowify mobile app — GPS-verified, assigned to the right job and phase. Knowify calculates the true cost of labor using fully-loaded burden rates, including benefits, taxes, and insurance.
Bill Faster, Get Paid Sooner
Generate invoices directly from your contract terms and work completed. Send them through Knowify, accept credit card and ACH payments, and track payment status all in one place. Support for fixed-price, cost-plus, T&M, and AIA billing.
The #1 QuickBooks Integration in Construction
Your accountant works in QuickBooks. Your team works in Knowify. Both systems stay perfectly in sync — automatically, in real time, both ways.
Every purchase order, vendor bill, expense, time entry, and invoice syncs between platforms. Your team enters data once, and it's accurate in both systems. No double entry. No month-end reconciliation scramble.
Knowify is the only construction software that integrates with QuickBooks Projects, QuickBooks Payroll, and Intuit Enterprise Suite. It's featured in the QuickBooks App Store with hundreds of 5-star reviews from contractors, accountants, and bookkeepers.
“With Knowify, we're able to track our jobs on a job-by-job, phase-by-phase, and day-by-day basis. It's the most critical tracking tool that we have.”
Yisroel Raskin — Owner, Raskin Built
Manage Service Work and Contract Jobs on One Platform
Whether you're running a large grading contract, a quick utility repair, or ongoing maintenance work — Knowify handles it. Support for commercial, industrial, and residential jobs, with subscription plans for every stage of your business.
Knowify adjusts your invoicing to match the contract, so you don't have to change your process to fit the software.
See How Knowify Works for Your Excavation Business
Schedule a walkthrough with our team. We'll show you how Knowify handles estimating, job costing, equipment tracking, and invoicing for excavation contractors — and answer any questions about getting started.
No commitment required. Most walkthroughs take about 30 minutes.
Schedule Your Walkthrough
Fill out the form and we'll be in touch within 1 business day.
No commitment required. We'll reach out to find a time that works.
Rather Explore on Your Own?
Start a free 14-day trial — no credit card required. Set up your first project, build a budget, and see how Knowify tracks your job costs in real time.
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