Powerful painting contractor software, starting at $99/month
Ready to streamline your painting business operations? Request a personalized walkthrough today.
Knowify keeps your projects organized and on-budget, so running and growing your painting business is easier than ever. It also helps you provide better customer service, enhancing business efficiency and driving customer satisfaction.
Keep your team in-sync on one connected platform that helps you manage both large projects and smaller service calls.
From planning to execution to collecting final payment, Knowify helps your office and field teams work more efficiently.
Estimate more accurately, stay on-budget as you work, and understand the big picture of your business finances.
Speed up project planning and budgeting with reusable job templates. Create precise and professional estimates in minutes. Automatically calculate labor and material costs based on project size, then markup your painting estimate and generate a client-ready proposal in under a minute.
Easily create, approve, and invoice change orders to protect your project finances or drive more sales. Track job costs and progress with automated daily logs and project tracking. Keep clients informed by sharing photos, documents, and updates through the customer portal or integration with CompanyCam.
Allocate labor, materials, and equipment costs automatically to the right job and phase for hyper accurate job costing. Generate accurate invoices with real-time job progress data. Stay on top of your finances with WIP reporting to track overbilling or underbilling instantly.
Whether you focus on projects or do a mix of project and service work, Knowify will turbocharge your workflow, helping you stay organized, work faster, and grow your business.
From project planning, job costing and execution to invoicing and collecting payment, Knowify puts you in control of every step of your project workflow.
Knowify helps trade contractors run efficient service departments, grow their reputation with clients, and ensure job profitability.
You’re a painting contractor, not an accountant. That’s why Knowify’s cloud-based business software offers complete integration with the QuickBooks family of products, eliminating double-entry and giving you back valuable time. We provide painting software truly built for your needs.
Knowify is designed specifically for QuickBooks Online. This isn’t a basic connection – it’s a two-way sync that keeps your financials and team completely accurate and aligned. Every transaction, from creating a customer invoice, to purchase orders, bills, and expenses, automatically syncs.
Get paid faster and easier while offering an exceptional customer experience. Knowify integrates directly with QuickBooks Payments, allowing your clients to pay invoices online instantly using ACH or credit card, and getting you money faster.
Allow your field and office teams to track time accurately, and send that data directly to QuickBooks Online Payroll. Knowify supports complex payroll needs, eliminating most of the admin work your office staff takes on, and ensuring compliance. No more manual time entry – everything flows seamlessly.
For painting contractors with more than one business, Intuit Enterprise Suite and Knowify provides a robust, scalable solution. Get advanced job costing, detailed customized reports, and valuable insights powered by an AI assistant. Intuit Enterprise Suite ensures that all of the project data across multiple business entities rolls up into a single platform.
Ready to streamline your painting business operations? Request a personalized walkthrough today.
Painting contractor software is specifically designed to help painting businesses with their day-to-day operations. It typically includes features for estimating, bidding, project management, invoicing, and customer management. Ideally, painting contractor software works to replace disorganized or time-consuming manual processes, and helps your entire team work more efficiently. Here are some important considerations when comparing painting contractor software:
Type of work you perform: The painting industry is not a monolith – there are important differences between large commercial painting jobs and small residential service calls. You’ll want to ensure that the software you choose can accommodate the specific workflows your painting jobs require – things like AIA-billing, RFIs, and ways to manage multiple crews for large commercial work, or things like a self-service portal for residential customers.
Integration with your accounting solution: As you look to grow your business, it’s crucial to have reporting capabilities that allow you to keep your finances in check. For most small businesses, this means having a direct integration between your accounting software and your project management platform. This allows you to properly job cost for every painting job. Keeping track of labor costs, material purchases, equipment usage, and subcontracts is the only way to know if a given job is going to be profitable – and it’s information that can be used to generate detailed estimates for future jobs.
Ease-of-use: For growing painting businesses, change management can be difficult, especially if your goal is to have all your jobs managed in one centralized location. Make sure your team is ready to adopt new tools, and seek our solutions that offer training and onboarding, as well as helpful online resources. Also consider whether you want to go with a cloud software, which can be used anywhere with an internet connection, or prefer an on-premise solution that requires you to be in the office to gain access.
While Knowify isn’t exclusively software for painting contractors, it is designed specifically for trade contractors at small and medium sized businesses, including those in the painting industry. It has all the features a small painting business needs to save time when handling their daily operations, whether you’re tackling a large commercial job or following-up on small residential painting job. Unlike some other software that’s built for general contractors or homebuilders, Knowify is focused on providing painting contractors with access to user friendly tools that the entire company can use to save time and stay on the same page – whether they’re office staff on a laptop or out at the job site on their mobile device.
From their mobile phone! Knowify’s mobile app is available on iOS and android devices, and allows your crew to see key job details and equipment history, log expenses, take photos, log their time (with location-tracking), and much more. All the job site data your collected while working on the mobile app throughout the day gets automatically organized into daily reports that project managers can easily understand, improving communication for everyone involved.
Yes, Knowify offers a complete free 14 day trial, with no credit card or commitment required, so you can ensure that it’s the best software for your business. Knowify also offers free demos with our product experts, based in the U.S. and Canada.
When creating a new project in Knowify, you’ll have the option to choose from the following contract types to build you budget and send proposals to your customers, depending on your subscription tier:
Each of the contract types above have future implications throughout the project lifecycle, from estimating, to sending invoices, all the way through collecting payment. Knowify automatically manages documents, adjusting your invoices to fit the specific needs your contract requires, so you can spend less time formatting and doing math, and more time collecting from your customers. For applicable formats, Knowify will automatically factor change orders into your invoicing schedule, so you don’t have to worry about over or under-billing.
The Knowify web app and mobile app are both available in English and Spanish on all mobile devices.
Knowify allows you to create budgets and estimates with pinpoint accuracy. For companies that require visual takeoff tools, or that are already using a 3rd party takeoff tool, Knowify has an import function to bring materials and project phases into a budgeting system. Visual documents like autocad files, vector pdfs, and paper plans can be uploaded as documents to the project plan in Knowify and shared with teams in the office and field.
On top of all the project management and financial features, Knowify helps painting contractors quickly build proposals, change orders, RFIs, submittals, and invoices that create a more professional customer experience. These documents can be customized with your company logo, terms and conditions, and more.
Knowify also offers a client portal to help improve communication and transparency with your counterparty. Choose what information to show or hide from your client, including key job details, outstanding invoices, photos, project logs, and more.
When you’re tackling dozens or hundreds of jobs, it can be easy to lose track of customer data, like information on past visits, change orders, or key details for equipment your team installed. Knowify takes a user friendly approach to customer management, keeping all your customer data automatically organized with a clear timeline of interactions and important documents.
Whether you’re a commercial contractor working with GCs or a residential contractor doing short-term service visits, Knowify is sure to boost customer satisfaction and help you win more jobs in the future.
Knowify is the only software for painting contractors designed for small and mid-sized painting companies who want to manage their construction projects and service work in one place. This means you can manage your long-term projects end-to-end – from creating estimates and proposals, to team and project scheduling, task management, job costing, time tracking, invoicing, advanced reporting features, and much more. Knowify’s construction project scheduling works seamlessly throughout the entire project lifecycle, so you can create Gantt charts, manage task dependencies, and ensure your labor costs and project timeline are both on track while doing so. The combination of advanced features and trade-contractor-specific workflows makes Knowify the best construction scheduling software available for a growing plumbing business.
Knowify gives you two options for tracking employee time, depending on how your organization works.
However you choose to track your team’s time, Knowify gives you the ability to easily review and approve time for job costing and payroll purposes.
Knowify’s RFIs & submittals are available only on certain plans, which you can view here. If you’re using a plan that allows for RFIs & submittals, Knowify allows you to create, send, and track them all in one place. You’ll be able to track previous versions as recipients submit comments or revisions, and manage document approvals once they’re signed off on.