A more organized way to run your plumbing business, starting at just $99/month
Ready to streamline your day-to-day operations, see healthier cash flow, and grow your plumbing business? Request a personalized demo today.
Keep your team in-sync on one connected platform that helps you manage both large projects and smaller service calls.
From planning to execution to collecting final payment, Knowify helps your office and field teams work more efficiently.
Estimate more accurately, stay on-budget as you work, and understand the big picture of your business finances.
Build detailed, multi-phase estimates and budgets in minutes, complete with cost codes and phase-specific cost tracking. Use job templates to standardize pricing for common projects. Once your budget is set, add markup for profit and generate a polished client proposal in a few clicks.
Track jobs from first bid to final payment. Manage leads, bids, and contracts with a customizable workflow. Create professional proposals with custom templates and attachments. Simplify approvals with e-signatures and automated reminders to close deals with new customers faster.
Track daily job progress with automated summaries, including photos, notes, weather, and labor details. Keep documentation secure in the cloud and easily share it with your plumbing team or clients. Create, approve, and invoice change orders in just minutes.
Automatically allocate costs like labor, materials, and equipment to the right job and phase. Track full labor costs, including wages and benefits, for precise budgeting. Monitor real-time WIP and profitability to stay on budget and adjust as needed.
Easily combine time + materials, fixed, or variable pricing into one contract. Generate AIA payment applications, including G702 and G703, in minutes. Let clients pay invoices seamlessly with integrated payment providers like Square, QuickBooks, and PaySimple.
Keep your clients in the loop with access to a branded customer portal that you have total control over. Show or hide key project details like original contract, outstanding invoices, project photos, change orders, and comments.
Whether you focus on projects or do a mix of project and service work, Knowify will turbocharge your workflow, helping you stay organized, work faster, and grow your business.
From project planning and execution to invoicing and collecting payment, Knowify puts you in control of every step of your project workflow.
Knowify helps trade contractors run efficient service departments, grow their reputation with clients, and ensure job profitability.
You’re an plumbing contractor, not an accountant. That’s why Knowify offers seamless integration with the QuickBooks family of products, eliminating double-entry and giving you back valuable time. We provide plumbing contractor software truly built for your needs.
Knowify is designed specifically for QuickBooks Online. This isn’t a basic connection – it’s a two-way sync that keeps your financials and team completely aligned. Every transaction, from creating a customer invoice, to purchase orders, bills, and expenses, automatically syncs.
Get paid faster and easier while offering an exceptional customer experience. Knowify integrates directly with QuickBooks Payments, allowing your clients to pay invoices online instantly using ACH or credit card.
Allow your field and office teams to track time accurately, and send that data directly to QuickBooks Online Payroll. Knowify supports complex payroll needs, eliminating most of the admin work your office staff takes on, and ensuring compliance. No more manual time entry – everything flows seamlessly.
For plumbing contractors with more than one business, Intuit Enterprise Suite and Knowify provides a robust, scalable solution. Get advanced job costing, detailed customized reports, and valuable insights powered by an AI assistant. Intuit Enterprise Suite ensures that all of the project data across multiple business entities rolls up into a single platform.
Knowify, combined with the power of QuickBooks, provides the ultimate software solution for plumbing businesses. Stop juggling multiple systems and start focusing on what matters: growing your business and delivering exceptional service.
Ready to streamline your day-to-day operations, see healthier cash flow, and grow your plumbing business? Request a personalized demo today.
Knowify is designed specifically for trade contractors at small and medium sized businesses. It has all the features a small plumbing business needs to manage their daily operations, whether you’re tackling a large commercial job or handling small residential plumbing service visits. Unlike some other software that’s built for general contractors or homebuilders, Knowify is focused on providing plumbing contractors with user friendly tools that the entire team can use to save time and stay on the same page – whether they’re office staff on a laptop or out at the job site on their mobile device.
There’s many kinds of plumbing business software available for contractors today. Some of these solutions are meant to be end-to-end, or “all-in-one” plumbing business software, while others are means to solve for a single part of the project workflow (like plumbing estimating software or dispatch software). Depending on your business needs and current tools, you may want to explore the following:
Plumbing service software – “All-in-one” field service management software for businesses that exclusively focus on plumbing service work, and who don’t handle large, long-term projects. Typically includes features for dispatching, field-to-office and customer communications, online booking tools, and payment processing integrations.
Plumbing project management software – “All-in-one” plumbing business software for businesses that exclusively focus on long-term projects, and who don’t perform much maintenance or service work. Typically includes features for estimating, bidding, contracts, job costing, invoicing, and reporting.
Plumbing invoicing software – Software designed specifically to handle the intricacies of invoicing for plumbing jobs, whether they’re service calls, maintenance agreements, or long-term contracts. This kind of software will typically be able to handle multiple invoice styles, like time and materials, unit-based-invoicing, cost-plus, and even AIA-style billing.
Plumbing CRM software – Software designed to help plumbing businesses with customer management. This kind of software will usually excel at providing detailed customer information and history, but may be lacking in features needed to properly manage projects and service jobs. At a minimum, this software should provide customer management tools that allow you to access customer information easily, reference prior customer calls, and view job history from the field or the office.
Plumbing estimating software – Software designed to help plumbing businesses calculate the cost of a job they may take on. The most complex software of this category may offer a way to produce detailed diagrams and integrate directly with supply houses. Typically, that’s overkill for a small plumbing business. At a minimum, this kind of software should allow you to quickly build a project budget that includes labor and materials for a plumbing job, and turn that into a customer-facing proposal.
Plumbing booking software – Plumbing software meant specifically for fielding customer calls and scheduling appointments – typically for service jobs or maintenance appointments. This software may integrate with marketing tools and have a direct website integration for web-bookings, and ideally integrates directly with your scheduling software for technicians or equipment.
Plumbing dispatch software – Software designed to help with the scheduling and dispatching of service techs and company vehicles. Typically includes GPS tracking and is designed for large service operations, rather than contract or project-based work.
Knowify – Knowify combines all of the best features from the above categories into one user-friendly, affordable package. This allows plumbing contractors to tackle service work and projects in one platform, and automatically sync all relevant data with their accounting software. This makes Knowify the best plumbing software for contractors looking to handle multiple lines of work without overextending their team or spending lots of time on manual data entry. Knowify’s QuickBooks integration is also best-in-class, with integration capabilities other software providers don’t have access to, like the ability to integrate directly with projects.
Knowify’s mobile app is available on iOS and android devices, and allows your team to see key job details while out at the job site, log expenses, take photos, track their time, and much more. All the data your team collects while working on the mobile app throughout the day gets automatically organized into daily logs that project managers can easily understand, so everyone is on the same page.
On top of all the project management and financial features, Knowify helps plumbing businesses quickly build proposals, change orders, RFIs, submittals, and invoices that create better customer service. These documents can be customized with your company logo, terms and conditions, and more.
Knowify also offers a client portal to help improve communication and transparency with your counterparty. Choose what information to show or hide from your client, including key job details, outstanding invoices, photos, project logs, and more.
When you’re tackling dozens or hundreds of jobs, it can be easy to lose track of customer data, like information on past visits, change orders, or key details for equipment your team installed. Knowify takes a user friendly approach to customer management, keeping all your customer data automatically organized with a clear timeline of customer history and important documents.
Whether you’re a commercial contractor working with GCs or a residential contractor doing short-term service visits, Knowify is sure to boost customer satisfaction and help you win more jobs in the future.
Knowify is designed specifically for trade contractors, including plumbing businesses. Additional industries, like HVAC, mechanical, electrical, painting, excavating, masonry, and others also use Knowify’s software to power their business every day.
Yes, Knowify offers an unrestricted free 14 day trial, with no credit card or commitment required, so you can ensure that it’s the best software for your business. Knowify also offers free demos with our team of product experts based in the U.S. and Canada.
The Knowify web app and mobile app are both available in English and Spanish on all mobile devices.
Both! Knowify is a great fit for any specialty contractor, given it’s wide range of features. Knowify does have some key features that are designed for commercial service contractors and specialty subcontractors doing industrial or government work, but it’s a powerful construction software for nearly any use case. While hundreds of general contractors use Knowify to power their businesses every day, Knowify was not designed specifically with general contractors or home builders in mind.
Knowify is the only plumbing management software in the construction industry designed for small and mid-sized plumbing companies who want to manage their construction projects and service work in one place. This means you can manage your long-term projects end-to-end – from creating estimates and proposals, to team and project scheduling, task management, job costing, time tracking, invoicing, advanced reporting features, and much more. Knowify’s construction project scheduling works seamlessly throughout the entire project lifecycle, so you can create Gantt charts, manage task dependencies, and ensure your labor costs and project timeline are both on track while doing so. The combination of advanced features and trade-contractor-specific workflows makes Knowify the best construction scheduling software available for a growing plumbing business.
Knowify gives you two options for tracking employee time, depending on how your organization works.
However you choose to track your team’s time, Knowify gives you the ability to easily review and approve time for job costing and payroll purposes.
Knowify offers tools to easily import takeoff data from construction software like STACK. Once you’ve pulled your data in, it’s simple to create budgets and estimates quickly.
Knowify’s RFIs & submittals are available only on certain plans, which you can view here. If you’re using a plan that allows for RFIs & submittals, Knowify allows you to create, send, and track them all in one place. You’ll be able to track previous versions as recipients submit comments or revisions, and manage document approvals once they’re signed off on.