Picture by Vork Brothers Painting | Knowify customer
PAINTING BUSINESS software
Run a profitable, organized painting business
Knowify keeps your projects organized and on-budget, so running and growing your commercial painting business is easier than ever.
Why painting businesses choose Knowify
Stay in control of your painting business with a proven project management process. Knowify simplifies your admin work, so you can focus on doing great work.
Faster budgeting
Save time on project planning with reusable job templates that are based on your typical project phases, timelines, and costs.
Streamlined estimates
Input the square footage (or other measure) for a project and automatically calculate the labor and material costs.
Client-facing estimates
Markup your budget to reach your desired profit margin, then turn it into a proposal in less than 60 seconds.
Construction CRM
Manage leads, open bids, and active contracts with a consistent and customizable workflow.
Custom proposals
Use a template or create a custom proposal. Attach work samples, references, etc. to enhance your bid.
Proposal management tools
Make it easier for leads to accept your bids with e-signable proposals and automatic reminders.
Change orders
Create, get approval, and invoice against change orders so scope changes don’t hurt project finances.
Daily logs
Stay on top of job progress with automated daily logs and production tracking organized by project.
Customer portal
Share status updates, photos, and documents with our customer portal and CompanyCam integration.
Scheduling
Plan projects and assign teams and equipment however it fits your business with flexible scheduling tools.
Time tracking
Keep your team accountable with Knowify’s mobile app, which ensures your team is actually at the job site when starting and ending their day.
Subcontractor management
Create subcontracts, store licenses and other documents, and track subcontractor costs by project phase.
Equipment catalog
Add equipment like sprayers and lifts to Knowify and track the jobs they’re used on, along with the associated costs.
Inventory management
Track inventory like tape, paint, and brushes from purchase to storage location and see the job and employee that uses each item.
Purchasing
Manage purchases, control purchase authority, log expenses, and create bills for jobs and job phases from the field or office.
Cost tracking
Your job activity (labor, materials, equipment, subcontracts, etc.) is used to allocate costs to the right job and phase automatically.
Accurate billing
Pull job cost and job progress information into your invoices automatically so you don’t have to think about invoice accuracy.
Real-time WIP reporting
Use real-time WIP reporting to understand if you’re overbilled or underbilled on a project, without waiting for your accountant.
Flexible billing
Combine time + materials, fixed pricing, and variable pricing into a single contract as needed, so you can bill for any job with ease.
AIA payment applications
Knowify handles the hard work of creating AIA pay apps for you. Create and send official AIA forms G702 and G703 in just minutes.
Payment processor integrations
Use payment providers like Square, QuickBooks, and PaySimple to let your clients pay right from their invoice using ACH or credit cards.
Multi-phase projects and service work, all on one platform
Simplify your operations by managing every type of painting project with Knowify, whether it lasts a few hours or a few weeks. Bring your company together on one platform and create a consistent project workflow for every member of your team.
Multi-phase construction projects
Manage the full project workflow from job creation to project execution to expense tracking for complex, multi-phase jobs, so you can do your best work and earn what you’re owed.
Maintenance & service jobs
Automatically create and schedule maintenance jobs based on the frequency you set in Knowify. Use the service jobs module to dispatch your team to work on short-term jobs.
Helping ambitious painting businesses succeed
With the goals of improving customer service, streamlining processes, and growing their per-project profitability, Erin Polson of Polson Painting turned to Knowify’s powerful project and financial management software.
The problem
- Manual processes were wasting time and hurting efficiency
- Projects routinely exceeded budgets cutting into profitability
- Challenges getting bids out hurt revenue growth
The solution
- Invoicing and document management tools save them time
- Job costing tools help identify sources of cost overruns
- Proposal creation and management tools help get bids out faster
The outcome
- Hours saved on common tasks like client communication & invoicing
- Substantial increase in their per-project profit margin
- 20-25% increase in their clients per year after adding Knowify
The official construction software partner of QuickBooks
Strongest integration
- Setting up the integration is fast and simple
- Sync over all critical data including project, clients, and vendors
- Integrate with the full QuickBooks suite, including Payments, Payroll, and Time
Unrivaled support
- 100% U.S. based support team
- Get free unlimited QuickBooks support in addition to Knowify support
- Use our direct line to Intuit’s priority support to solve complex, pressing issues
Affordable pricing
- Bundle QuickBooks and Knowify for the lowest price
- Get a long term QuickBooks discount when you buy through Knowify
- Monthly and annual pricing plans available to suit your needs
Working together with the best trade associations for remodelers
Knowify partners with painting trade associations like the Commercial Painting Industry Association and American Subcontractors Association to connect with contractors and offer exclusive discounts members won’t find anywhere else.
Trusted by contractors like you
Knowify changed the way we do things, and allows for accurate daily, even hourly, tracking and profitability reporting for every one of our projects, whether they are $1,000 or $1,000,000.
Verified Knowify user
G2Growd review
The thing I like most about Knowify is that it is an easy system to use (very user-friendly), and it allows me to use AIA invoicing for my commercial clients, so there is no need for another system.
Verified Knowify user
G2Growd review
Knowify integrates with your favorite tools
By integrating with the best construction, business, and payments apps in the industry, Knowify helps you create a workflow that drives your business forward.
Keep painting projects moving and on-budget with Knowify
See how Knowify’s construction project management software can help you get projects done quicker, invoices paid faster, and win repeat business with happier customers.