Stop Running
Certified Payroll
Out of Excel.
Most contractors doing public works track hours in a spreadsheet, look up wage classifications separately, then re-enter everything into a certified payroll system. That's three tools, twice the work, and one mistake away from a compliance problem.
No credit card required · Takes 2 minutes
This is how most contractors run certified payroll today.
If any of this looks familiar, you're not alone — and you're losing hours every week keeping it together.
Hours in Excel
Crew fills out paper timesheets. Someone types it into a spreadsheet at the end of the week.
Wage Classifications Added
Cross-reference each worker against prevailing wage schedules. Update classifications manually.
Re-entered Into Payroll System
Hours and classifications typed again into your certified payroll platform. Same data, third time.
Hope It All Reconciles
Job costs don't match payroll totals. A classification was wrong. You find out on audit.
And when anything changes mid-job — a worker changes trade, hours get amended, a phase shifts — you're going back through all three systems and starting over. Every hour you spend on that is an hour you're not spending on the next job.
One connected system.
Not three.
Knowify captures time by trade classification, ties it directly to your job budget, and feeds it straight to your certified payroll provider. No re-entry. No reconciliation. No spreadsheet in the middle.
Time by Trade Classification
Workers log hours in the field through the mobile app. Each entry is tagged to a trade classification — electrician, ironworker, laborer — at the point of capture. Not later at the office.
Prevailing Wage Job Costing
Labor costs roll up to the job using actual prevailing wage rates — fringe benefits, overtime, all of it — so your budget reflects the true cost of the work before the invoice lands.
Certified Payroll, Connected
Knowify connects directly to certified payroll providers. The data you captured in the field is the data that goes to the report — no third pass, no manual export, no copy-paste errors.
Your crew logs time by trade. In the field. On their phone.
Every hour gets classified at the point of capture — not reclassified later in a spreadsheet. Workers use the Knowify mobile app to clock in and out against the right job, phase, and trade classification. When Friday comes, there's no spreadsheet to reconcile.
- Mobile app time tracking with trade classification tagging
- Hours flow to job cost in real time — no week-end data entry
- Overtime and fringe benefit rates applied automatically
- QuickBooks Payroll sync — one source of truth for labor
Budget for the true cost of every public works job.
Prevailing wage rates aren't the same as your standard labor rates. Knowify lets you build job budgets using actual prevailing wage schedules — base pay, fringe benefits, and trade-specific rates — so your estimate reflects what the job will actually cost to run.
- Budgets built using prevailing wage rates by trade classification
- Budget vs. actual labor cost tracked live as time is logged
- Projected profitability updates in real time — know before you're done
- Fully loaded labor burden — fringe benefits, insurance, all of it
Keep every prevailing wage job organized from contract to closeout.
Government contracts come with requirements that private work doesn't. Knowify keeps the job record clean — contract type, wage determinations, phases, certified payroll runs — all in one place. So when the awarding agency asks questions, you have answers.
- AIA-style progress billing built for government contract work
- Change orders tracked with full financial impact on the contract
- Job record connects to prevailing wage time entries and payroll reports
- Subcontractor management — COIs, licenses, and certified payroll compliance
They called it a game changer.
Three of them, independently.
Here's what trade contractors doing public works have said about Knowify on G2 and Capterra.
Before Knowify, I was spending half my Fridays trying to reconcile hours from the field with what was in our payroll system. Now the hours come in classified — I run the certified payroll report directly from the same data. NO MORE EXCEL. It's the single biggest time saver we've made in five years.
Knowify has helped us scale 300% over the last 5 years. Before, we couldn't take on more prevailing wage work because the admin was killing us. Now I know my labor costs by trade on every job, in real time. That visibility is how we bid confidently.
The support team is made of true partners. When we needed a custom certified payroll report for a state-specific requirement, they built it. We didn't have to figure it out ourselves or hire someone. That kind of responsiveness is rare at this price point.
Prevailing wage is one part of what Knowify does.
Knowify is financially-focused job management software for the trades — from the first estimate through final payment. Public works is a workflow, not a silo.
Proposals, Estimates & Contracts
Win more profitable jobs with professional, budget-backed proposals. Create detailed estimates in minutes and turn them into fully-budgeted project plans the moment you get the award.
Job Costing & Financial Visibility
Track every dollar against your budget — labor, materials, subs, equipment — in real time. Always know your projected profitability before the job is done. Not after.
AIA Billing & Progress Invoicing
G702/G703-style pay apps with auto-generated schedule of values, retainage by phase, and built-in overbilling alerts. Bill government clients the right way — without the manual formatting.
Service Work & Field Dispatch
Manage service calls and project work in one place. Schedule techs, dispatch from the office, invoice from the job site, and get paid before getting back in the truck.
See how Knowify handles
your certified payroll workflow.
Book a 30-minute walkthrough with someone who knows public works. We'll show you how Knowify handles your specific trade, your payroll cadence, and your certified payroll provider — not a generic demo.
- Time tracking, wage classification, and certified payroll in one system
- How Knowify connects to your existing payroll provider
- Prevailing wage job costing that actually matches your budget
- What migration from your current spreadsheet setup looks like
- Pricing for your team size and workflow
Rather explore on your own first? Start a free trial — no credit card needed.
Book Your Walkthrough
A real conversation with someone who knows the trades. No pitch decks.