QuickBooks runs your books.
Knowify runs your field.
Schedule techs, dispatch jobs, invoice on-site, and handle project billing — all synced to QuickBooks in real time. No double entry. No second login. No broken export.
QuickBooks is your accounting system. It should stay that way.
You don't need a tool that tries to replace QuickBooks. Your bookkeeper knows it, your accountant works in it, and it's not going anywhere. What you need is a field operations layer that works with it — not around it.
Most service tools bolt on a QuickBooks export and call it integration. One-way, delayed, manually triggered. You still end up re-entering data. Knowify is different — it was built around QuickBooks from day one. Real two-way sync. Your field team works in Knowify, your accountant never leaves QuickBooks, and both are always right.
Your field team
Works in Knowify. Dispatches jobs, tracks time, invoices on-site, and manages service calls and project work — all from their phones.
Your bookkeeper
Never leaves QuickBooks. Every invoice, payment, expense, and time entry appears automatically — already categorized, already reconciled.
Between them: zero double entry
Every piece of data enters the system once. Knowify handles the field. QuickBooks handles the books. Everything syncs both ways in real time.
Not a sync. Not an export. A real connection.
Here's exactly what moves between Knowify and QuickBooks — automatically, in real time, every time.
The field operations your QBO account can't run on its own
Scheduling, dispatch, mobile invoicing, and project billing — all connected to the QuickBooks you already use.
Schedule the whole team from one board — and keep QuickBooks in sync as jobs move
Assign jobs, track GPS in real time, and push updates to the field from the dispatch board. Every time entry your techs log flows straight to QuickBooks — no manual input at the end of the week.
- Drag-and-drop scheduling across your whole crew
- Real-time GPS and telematics — know where every tech is
- Time entries sync to QuickBooks automatically — no spreadsheet
- Labor costs hit QBO by job and cost category, already categorized
Invoice from the job site. Hit QuickBooks before you hit the highway.
Your tech generates the invoice on-site, collects payment by card or ACH, and it's already in QuickBooks by the time they're back on the road. No batching. No end-of-week entry. No gaps in your books.
- One-click invoicing from the iOS and Android app
- Accept credit card and ACH payments on-site
- Invoice and payment sync to QBO in real time
- Lower transaction fees than standard Intuit rates
AIA pay apps, progress billing, and real job costing — all flowing back to QuickBooks
When a service call turns into a real project — phases, change orders, AIA billing, retainage — Knowify handles it. Every dollar in and out syncs to QuickBooks Projects so your accountant always has the full picture by job.
- G702/G703 AIA pay apps — real format, not a lookalike
- Progress billing and retainage tracked by phase
- Revenue and costs sync to QuickBooks Projects by phase
- Always know your projected profitability — before the job closes
Win the job, start the job — the budget is already in both systems
Quote it, win it, and Knowify builds the job in both platforms at once. Maintenance agreements auto-schedule recurring work. Every new job creates the right entries in QuickBooks so nothing gets missed at month end.
- Professional quotes with e-signature built in
- Quote-to-project in one click, zero re-entry
- New jobs create corresponding QBO entries automatically
- Maintenance agreements generate recurring QBO revenue entries
The only construction software that integrates with QuickBooks Projects, QuickBooks Payroll, and Intuit Enterprise Suite.
Finally — a field tool their bookkeeper didn't hate.
See Knowify and QuickBooks working together — live, on real jobs.
We'll walk you through the sync in action: dispatch, mobile invoicing, project billing, and how everything lands in your QuickBooks. 30 minutes. No pressure.
- See the real-time QBO sync demonstrated live
- Personalized to your trade, job types, and QBO setup
- Bring your bookkeeper — they'll have questions too
- US-based team, usually within 1 business day
See Knowify + QuickBooks in action
Tell us about your business and we'll get you scheduled quickly.
Built for the trades. Built for you.