HVAC Software.
Proposal to Payment
One platform for scheduling, dispatching, job costing, invoicing, and equipment tracking — with a real-time QuickBooks sync that keeps your books clean without double entry.
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Your HVAC Business Is Growing. Your Systems Aren't.
You started with a whiteboard and some spreadsheets. That worked fine with three techs and a handful of maintenance contracts.
But now you've got a full schedule, a growing team, and customers who expect fast, professional service — and the cracks are showing. Scheduling conflicts that double-book your techs. Invoices that take days because nobody logged their hours. Equipment service histories buried in a filing cabinet. And at the end of every month, you're not really sure which jobs actually made you money.
You don't need another tool that adds more admin work. You need one system that connects your office and field — so you can spend less time on paperwork and more time growing your business.
Get the Right Tech to the Right Job. Every Time.
Knowify gives your service managers a clear, visual schedule with every tech's availability in one view. Spot openings, drag-and-drop to assign jobs, and dispatch techs with all the details they need — right to their phone.
When an urgent call comes in, pull up the service map to find your nearest available tech and route them there. They get notified instantly through the Knowify mobile app. No phone tag. No confusion.
- Flexible calendar, map, and resource views to manage your full schedule
- Drag-and-drop dispatching that takes seconds, not minutes
- Service map to route nearby techs to urgent HVAC calls
- Instant mobile notifications so your techs always know what's next
"I can make sure that when my guys in the field clock in, they are where they say that they are, so I can feel good about billing our clients for the hours that are being recorded."
Track Every Unit. Never Miss a Maintenance Visit.
HVAC contractors live and die by their maintenance agreements. Knowify's Service Assets feature gives you a detailed record of every piece of equipment you service — model numbers, installation dates, full maintenance history, and documentation your techs can access on-site.
Your techs pull up the complete service history for any unit right from their phone, before they even walk in the door. And with maintenance contract management built in, you'll never let a scheduled visit or a renewal slip through the cracks.
- Equipment database with model numbers, install dates, photos, and manuals
- Full service history that updates automatically as your team works
- Maintenance contract tracking with scheduled visit reminders
- Techs access everything from the Knowify mobile app in the field
Know Your Margins. Get Paid Faster.
Every HVAC job should make you money — but if you're tracking costs manually, you won't know if it did until it's too late. Knowify tracks labor, materials, and expenses against every job as your team works. You'll see actual costs vs. budget in real time, so you can catch overruns before they eat your profit.
When the job's done, create and send a professional invoice in minutes. Knowify pulls in the job details, tracks what's been paid and what's overdue, and syncs every invoice with QuickBooks automatically.
The Deepest QuickBooks Integration in Construction
Knowify is the only construction software that integrates with QuickBooks Projects, QuickBooks Payroll, and Intuit Enterprise Suite. Our real-time, two-way sync means your team enters data once — in whichever platform they prefer — and both systems stay current.
Labor, materials, equipment, and subcontractor costs all flow to QuickBooks by job, category, and phase. No double entry. No month-end reconciliation headaches. Your accountant will thank you.
Your Techs' New Favorite Tool
Knowify's mobile app connects your field techs to the office in real time. They can view their daily schedule, access job details and equipment history, clock in and out, log materials, upload photos, and create invoices — all from their phone.
Every action syncs back to the office instantly. No more end-of-day calls to figure out what got done. No more paper job tickets lost in the van.
See What Knowify Can Do for Your HVAC Business
Schedule a walkthrough with our team. We'll show you how Knowify handles scheduling, dispatching, job costing, invoicing, and equipment tracking — tailored to how your HVAC operation actually runs.
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